Meeting Room

The Broadview Public Library District offers the use of its Meeting Rooms for civic, educational, cultural, and public information meetings. Priority for use of the room will be given in the following order:

1. Library-sponsored meetings or programs.
2. Not-for-profit organizations and educational institutions located within the District.
3. Not-for-profit, non-commercial corporations and organizations, and educational institutions located outside the District, with members or attendees from the District.
4. Other organizations or individuals that provide civic, cultural, educational, or information programs to the general public with members or attendees from the District. No admission fees or monetary collections may be taken. No private parties or events are permitted. No direct sales are allowed except for the financial support of the Library and with the Library’s prior permission.

Fees

• Not-for-profit organizations: No charge
• For-profit organizations: $50
• Clean-up fee (if the room is not left in a clean and orderly state): $50

Meeting Room
The Library has one Meeting Room, called the Community Room. It accommodates up to 61 people in an auditorium arrangement. It has 10 tables, 58 chairs, and audiovisual equipment upon request. Users are responsible for their setup and cleanup, including arranging furnishings. Only light refreshments are permitted, all necessary supplies must be brought by the user, and consumption is restricted to the Community Room only. There are no kitchen or cooking facilities. Alcoholic beverages and smoking are prohibited in the Library at all times. Areas designated for Library staff are not accessible to event attendees.

Availability
The Meeting Room is available only during the hours the Library is open; Monday through Thursday, 10:00 A.M. to 8:45 P.M., Friday and Saturday, 10:00 A.M. to 4:45 P.M.

Reservations
Reservations for the Library’s Meeting Room can be made either at the Main Desk or via the library website. Reservations are accepted from eight (8) weeks in advance up to two (2) weeks before the intended booking date. A reservation is considered confirmed only after the receipt of a completed application, any required fees, and availability is verified.

• Booking Process: Requests must detail any special equipment needs; however, organizations are responsible for the setup and subsequently returning tables and chairs to their original locations. The Library will review and respond to booking requests within one week.
• Eligibility: An application must be made by a library card-holding and active member of the organization, aged 18 or older, who will serve as the primary liaison between the organization and the Library.
• Application: Reservation applications must be made through a Meeting Room Reservation Request Form, signed by the organization’s liaison, and are subject to approval by the Library Director or their designee.
• Frequency of Use: Organizations are limited to two (2) days per month. Efforts will be made to prevent any single organization from monopolizing use.
• Cancellation Policy: Cancellations must be made at least 24 hours in advance for a refund of any fees. The Library reserves the right to cancel reservations due to emergencies, with as much notice as possible.

General Rules

1. All meetings must be open to the general public, except for closed sessions convened by governmental bodies in compliance with the Illinois Open Meetings Act.
2. Non-library organizations may not charge admission fees. There will be no sale of items except with special permission of the Library and to benefit the Library.
3. Meetings must conclude 15 minutes before the library closes.
4. Organizations must provide any special accommodations requested per the Americans With Disabilities Act.
5. Youth organizations require one adult sponsor per 25 minors.
6. No organization may use the Library’s name, address or phone number as its official address or headquarters, without the permission of the Library. Promotional materials may not include the Library’s phone number or suggest the Library’s sponsorship.
7. For-profit organizations may use the Meeting Room only if the program to be presented is educational in content, open to the public, and not promoting the services of a particular firm or company. (The only exception to this rule is the use of the Meeting Room by a firm or company for staff training.) A for-profit organization may not require registration to obtain names for future business contacts, but may offer a voluntary sign-up sheet at the program for attendees who wish to be contacted. Business cards and other promotional materials may be displayed.

Compliance
Users of the Meeting Room must adhere to all of the Library’s policies, which can be found on its website.

The purpose of the Meeting Room is strictly non-commercial; it should not be used to promote or sell products or services. Organizations cannot charge admission for meetings or events held in the Library. They may request donations from their members to cover related expenses, provided such requests do not imply a mandatory fee for attendance and are not conducted within Library premises or aimed at the general public.

In allowing the use of its Meeting Room, the Library and its Board of Trustees do not support or endorse any views or positions presented by utilizing organizations. The Library assumes no responsibility for any equipment, supplies, materials, or personal items brought to or used during events.

Activities and materials that a reasonable person would believe are obscene, defamatory, invade a particular person’s right to privacy, or directly incite violence, are prohibited. Materials or equipment that are dangerous to Library users, staff or patrons, or Library property, may not be brought into any area of the Library.

Situations not explicitly addressed in this policy will be resolved at the discretion of the Library Director.

The Broadview Public Library District offers the use of its Meeting Rooms for civic, educational, cultural, and public information meetings. Priority for use of the room will be given in the following order:

1. Library-sponsored meetings or programs.
2. Not-for-profit organizations and educational institutions located within the District.
3. Not-for-profit, non-commercial corporations and organizations, and educational institutions located outside the District, with members or attendees from the District.
4. Other organizations or individuals that provide civic, cultural, educational, or information programs to the general public with members or attendees from the District. No admission fees or monetary collections may be taken. No private parties or events are permitted. No direct sales are allowed except for the financial support of the Library and with the Library’s prior permission.

Fees

• Not-for-profit organizations: No charge
• For-profit organizations: $50
• Clean-up fee (if the room is not left in a clean and orderly state): $50

Meeting Room
The Library has one Meeting Room, called the Community Room. It accommodates up to 61 people in an auditorium arrangement. It has 10 tables, 58 chairs, and audiovisual equipment upon request. Users are responsible for their setup and cleanup, including arranging furnishings. Only light refreshments are permitted, all necessary supplies must be brought by the user, and consumption is restricted to the Community Room only. There are no kitchen or cooking facilities. Alcoholic beverages and smoking are prohibited in the Library at all times. Areas designated for Library staff are not accessible to event attendees.

Availability
The Meeting Room is available only during the hours the Library is open; Monday through Thursday, 10:00 A.M. to 8:45 P.M., Friday and Saturday, 10:00 A.M. to 4:45 P.M.

Reservations
Reservations for the Library’s Meeting Room can be made either at the Main Desk or via the library website. Reservations are accepted from eight (8) weeks in advance up to two (2) weeks before the intended booking date. A reservation is considered confirmed only after the receipt of a completed application, any required fees, and availability is verified.

• Booking Process: Requests must detail any special equipment needs; however, organizations are responsible for the setup and subsequently returning tables and chairs to their original locations. The Library will review and respond to booking requests within one week.
• Eligibility: An application must be made by a library card-holding and active member of the organization, aged 18 or older, who will serve as the primary liaison between the organization and the Library.
• Application: Reservation applications must be made through a Meeting Room Reservation Request Form, signed by the organization’s liaison, and are subject to approval by the Library Director or their designee.
• Frequency of Use: Organizations are limited to two (2) days per month. Efforts will be made to prevent any single organization from monopolizing use.
• Cancellation Policy: Cancellations must be made at least 24 hours in advance for a refund of any fees. The Library reserves the right to cancel reservations due to emergencies, with as much notice as possible.

General Rules

1. All meetings must be open to the general public, except for closed sessions convened by governmental bodies in compliance with the Illinois Open Meetings Act.
2. Non-library organizations may not charge admission fees. There will be no sale of items except with special permission of the Library and to benefit the Library.
3. Meetings must conclude 15 minutes before the library closes.
4. Organizations must provide any special accommodations requested per the Americans With Disabilities Act.
5. Youth organizations require one adult sponsor per 25 minors.
6. No organization may use the Library’s name, address or phone number as its official address or headquarters, without the permission of the Library. Promotional materials may not include the Library’s phone number or suggest the Library’s sponsorship.
7. For-profit organizations may use the Meeting Room only if the program to be presented is educational in content, open to the public, and not promoting the services of a particular firm or company. (The only exception to this rule is the use of the Meeting Room by a firm or company for staff training.) A for-profit organization may not require registration to obtain names for future business contacts, but may offer a voluntary sign-up sheet at the program for attendees who wish to be contacted. Business cards and other promotional materials may be displayed.

Compliance
Users of the Meeting Room must adhere to all of the Library’s policies, which can be found on its website.

The purpose of the Meeting Room is strictly non-commercial; it should not be used to promote or sell products or services. Organizations cannot charge admission for meetings or events held in the Library. They may request donations from their members to cover related expenses, provided such requests do not imply a mandatory fee for attendance and are not conducted within Library premises or aimed at the general public.

In allowing the use of its Meeting Room, the Library and its Board of Trustees do not support or endorse any views or positions presented by utilizing organizations. The Library assumes no responsibility for any equipment, supplies, materials, or personal items brought to or used during events.

Activities and materials that a reasonable person would believe are obscene, defamatory, invade a particular person’s right to privacy, or directly incite violence, are prohibited. Materials or equipment that are dangerous to Library users, staff or patrons, or Library property, may not be brought into any area of the Library.

Situations not explicitly addressed in this policy will be resolved at the discretion of the Library Director.